The intelligence-led event operating system
Run the whole event business.
Connect sales, spaces, customers, planning, payments, teams and live operations—with AI that helps you see risk before event day.
The Connected Event Journey
From first enquiry to the final guest leaving.
Every stage of the event stays connected so sales, finance, planning and operations work from the same record.
One event. One record. Every team connected.
One Event Record
The entire event lives in one place.
Stop rebuilding the same event across spreadsheets, WhatsApp conversations, calendars, quotations and paper files.
Event Workspace
Mwansa & Chanda Wedding
12 December 2026 · Grand Ballroom + Garden · 350 Guests
Status
Event Health
Contract
Paid
Outstanding
Coordinator
Every team works from the same record
Sales sees the contract. Finance sees the payments. Planning sees the checklist. Operations sees the run sheet. One source of truth — never out of sync.
- Connected commercial, planning and operational data
- Real-time event health and readiness scoring
- Full audit trail for every status, payment and change
- One timeline across the entire event lifecycle
Built for the Industry
Every kind of venue. One operating foundation.
Event Centres
Sell spaces, manage bookings, plan events and coordinate the team from one system.
Wedding Venues
Handle enquiries, site visits, packages, deposits, vendors, guest planning and event-day delivery.
Conference Centres
Coordinate meeting rooms, delegates, catering, AV and corporate customers.
Convention Centres
Manage multi-space events, exhibitions, large teams and complex schedules.
Hotels & Resorts
Run event operations alongside Hotel OS without mixing room operations into the event domain.
Multi-Venue Groups
Operate several venues with local control and head-office visibility.
The EventOS Platform
Everything required to sell, plan and run the event.
Six connected operating pillars around one shared event record.
Sell
Turn demand into measurable sales opportunities.
- CRM
- Enquiries
- Opportunities
- Site Visits
- Proposals
- Follow-Ups
Book
Know what can actually be sold before promising the date.
- Calendar
- Availability
- Holds
- Contracts
- Deposits
- Confirmed Events
Plan
Turn the confirmed booking into structured operational work.
- Event Workspace
- Checklists
- Catering
- Floor Plans
- Vendors
- Resources
Operate
Run the actual event from one shared command centre.
- Event Teams
- Live Operations
- Guest Check-In
- Tasks
- Incidents
- Event Closure
Get Paid
Keep financial commitments connected to the event.
- Payment Schedules
- Invoices
- Payments
- Change Orders
- Refunds
- Accounts Receivable
Understand
See what is selling, what is working and what needs attention.
- Revenue
- Conversion
- Utilisation
- Profitability
- Customer Value
- Intelligence
Availability You Can Trust
Know what is really available.
An empty calendar slot does not mean a venue is free. EventOS considers the complete occupancy window.
Grand Ballroom
Conflict nearbySetup
10:00–15:00
Wedding
15:00–23:00
Teardown
23:00–01:00
Cleaning
01:00–02:00
Protect your spaces from accidental double-booking.
- Setup, teardown and cleaning buffers per space
- Hard conflict protection across holds and confirmed events
- Combined spaces and multi-venue availability
- One hardened engine shared by console and public website
From Enquiry to Signature
Give sales the context to close confidently.
Every enquiry becomes a tracked opportunity with a stage, value, probability and next action.
One pipeline. Full context.
See where every deal stands, what is overdue, and what to do next — without chasing spreadsheets or WhatsApp threads.
Lusaka Tech Summit
OpportunityStage
Proposal
Value
K285,000
Probability
70%
Next Action
Proposal follow-up tomorrow
Sell Beautifully
Turn the quotation into a professional buying experience.
Branded proposals with versions, optional items, discounts, approvals, payment schedules and customer acceptance.
The Grand Pavilion
Wedding Proposal
Prepared for Elijah & Shekinah
A buying experience, not a spreadsheet
- Proposal versions and superseding
- Optional items and complimentary add-ons
- Discounts with approval thresholds
- Payment schedules attached to the deal
- Customer acceptance captured online
From Sale to Delivery
Winning the event is only the beginning.
Confirmed events automatically create the operational plan instead of forcing teams to start again.
Readiness
Know what is not ready before the customer finds out.
Event Health
Needs AttentionFlags
- Final guest count missing
- 2 staffing positions unfilled
- Final payment overdue
Real-time readiness scoring
EventOS continuously calculates health across commercial, planning, operations and finance — so you act before the event is at risk.
Event Day
When the doors open, EventOS goes live.
Zambia Business Summit
LIVE · 10:42Guests
421 / 500
Staff
54 / 56
Vendors
8 / 8
Schedule
ON TIME
Tasks
7 Open
Incidents
2 · 0 Critical
Timeline
- 08:30Registration opened✓
- 09:00Opening session✓
- 10:30Morning break
- 11:00Keynote
- 12:30Lunch
Your Brand. Their Event.
Give customers somewhere better than WhatsApp to manage the event.
Our Wedding
119 Days To Go
PlanningPlanning
82%
Payment
K118,300
of K169,000
Next Action
Approve Final Menu
One branded portal for the whole journey
Customers access proposal, contract, payments, planning, guests, files and messages — in your brand, not a generic tool.
Website & Booking
Your website should know what your venue knows.
Your public website publishes the same spaces, packages, media and availability your team manages inside EventOS.
People & HR
The people delivering the event stay connected too.
EventOS shares Depar HR foundations — so your workforce is scheduled, paid and accountable from the same platform.
Ask your event business. Get answers you can act on.
Turn live event, sales and operations records into clear summaries, early warnings and guided next steps.
EventOS Intelligence
Guidance for Grand Pavilion
2 events need attention
Mwansa Wedding has a final payment overdue. Tech Summit has three blocked setup tasks.
Built to Scale
From your first venue to every location that follows.
Lusaka Events Group
Grand Pavilion
Lakeview Gardens
EastPark Convention Centre- One organization
- Multiple properties
- Shared customers
- Local permissions
- Group reporting
- Connected workforce
Built on Depar
EventOS runs the event. Depar connects the business.
EventOS owns event-specific workflows while shared Depar services provide common enterprise foundations.
See how your whole event business connects.
We will map your venues, customer journey, event operations, workforce and financial processes to the right EventOS configuration.